Vendor Application

Terms & Conditions

By submitting this application, you agree to the following terms and conditions:

Application & Payment

• Vendors must submit a completed application along with necessary permits.
• All vendor applications will be reviewed and vetted by the event organizers. Only selected vendors will be notified to proceed with payment.
• Once a vendor is selected, they will receive a confirmation email with payment instructions.
• Payment must be completed within 10 days of receiving the approval notice to secure your spot. Failure to pay within this timeframe may result in forfeiture of your space.
• All payments are non-refundable unless the event is canceled by the organizers.

Space Assignment & Setup

• Vendor spaces are assigned at the discretion of the event committee. While we will do our best to accommodate preferences, location requests are not guaranteed.
• Vendors are responsible for their own setup, teardown, and booth maintenance. No early departures are allowed.
• Vendors must maintain professional behavior throughout the event. Any inappropriate conduct may result in removal from the event and exclusion from future events.
• Vendors MUST provide a pop-up style tent with weights to hold it down (no stakes; booths are on the street), tables, and chairs.
• Electricity & Equipment
• Electricity access is not available for vendors. Vendors must plan to operate without electricity and bring all necessary equipment and materials for their booth.

Insurance & Liability

• Food vendors are required to provide proof of liability insurance with a minimum coverage of $1 million for general liability and $2 million for product liability.
• Vendors (other than food vendors) are not required to provide insurance.
• The Selby Avenue Jazz Fest, Walker West Music Academy, event organizers, and affiliated parties are not responsible for any loss, damage, theft, or injury occurring at the event. Vendors participate at their own risk. Vendors are responsible for securing their personal property during the event. The organizers will not be held liable for any lost, damaged, or stolen items.
• Vendor agrees to assume responsibility for any items, equipment, and materials brought to the Selby Avenue JazzFest Area and for the actions of its agents and delegates attending in their professional capacities. In the event of a legitimate claim of damages by Selby Avenue JazzFest, or an affiliated party, Vendor agrees to pay as ordered by a court of competent jurisdiction to the extent allowed by Minnesota Statutes § 3.736

Permits & Compliance

• Vendors selling food or beverages must comply with all city, county, and state health regulations and obtain any necessary permits.
• All vendors must adhere to festival rules and local ordinances.
• Prohibited Items & Conduct
• The sale of alcohol, tobacco, firearms, or illegal substances is strictly prohibited.
• Vendors may not play loud music, use open flames, or engage in disruptive behavior that interferes with other vendors or festival operations.

Marketing & Promotions

• Vendors grant the Selby Avenue Jazz Fest permission to use their business name, logo, and photos taken during the event for promotional purposes.

Waste Disposal & Clean-U

• Vendors must keep their area clean and remove all trash at the end of the event. Failure to do so may result in a cleaning fee or impact future participation.
• A clean and organized space not only creates a better experience for everyone but also helps protect the street, minimizing cleanup at the end of the festival.

Subleasing & Transfer of Space

• Vendors may not sublease or transfer their booth space to another party without prior written approval from the event organizers.

Cancellation & No-Show Policy

• If a vendor is unable to attend, they must notify the organizers at least 7 days before the event. No-shows or cancellations within 7 days of the event will result in the vendor forfeiting their payment and may impact eligibility for future participation.

Rain or Shine Event

• As it has been for 22 years, the Selby Avenue JazzFest is a rain or shine event. No refunds will be given due to weather or acts of God. Please plan accordingly.

COVID-19 & Public Health Guidelines (if applicable)

• Vendors must comply with any local, state, or federal health mandates in effect at the time of the event. Vendors are responsible for ensuring their staff’s compliance with these regulations, such as mask-wearing or social distancing, if required.

Indemnification Clause

• Vendors agree to indemnify and hold harmless the Selby Avenue Jazz Fest, Walker West Music Academy, event organizers, and all affiliated entities from any claims, damages, or losses arising from their participation in the event.

Force Majeure

• The festival organizers are not liable for event cancellation, delay, or changes due to unforeseen circumstances including, but not limited to, weather, acts of nature, public emergencies, pandemics, government mandates, or other causes beyond their control.

By submitting an application and completing payment, you acknowledge that you have read, understood, and agreed to the above terms and conditions.